How to Write a Standard Roofing Contract (Free Template Samples)
Before beginning a commercial or residential roofing project, you must sign a contract. Whether you just need minor repairs or a complete overhaul, a roofing contract will help resolve any misunderstanding between you and your contractor in the future.
Roofing can be a fairly dangerous job, even for highly skilled roofers. A roof contract clarifies the terms of service so both the roofer and the client know what they’re getting into. In other words, it acts as a safety and security measure.
But first, you need to know what a roofing contract is and what one looks like. This article discusses that topic and provides free roofing contracts templates to help you. Learn also about how Roofr can help you.
What is a roofing contract?
A roofing contract is a legal document containing the terms and conditions of an agreement between a roofing contractor and a building owner.
The roofing contractor prepares the contract, and both parties sign it before the project commences. The agreement is always in writing to act as a reference and protect the parties in the event of any disagreements.
Components of a standard roofing contract form
A standard roofing contract example should have the following:
- License number and insurance details - A license is mandatory for a roofing contractor to work on a project. Include your license number and your company's insurance information. The insurance component is essential because the client is accountable for any accidents during work.
- Project's scope - The roofing contract agreement should describe all project activities, including its timeline and cost. This enables the customer to have an idea of what is going to take place when the project commences. Project scope is crucial, as it helps the two parties understand the project's expectations.
- A warranty - If the project doesn’t include a warranty, you’ll spend more on repairs. A roofing contract should have a warranty to prevent you from incurring extra costs during roof repairs. A warranty also ensures that contractors offer quality work.
- Terms of payment - A roofing contract should outline the method of payment and the time schedule for payments as well. This prevents any problems when the project kicks off. Terms of payment are essential, as contractors clarify the budget they have to work on, and if possible, leave room for a bit more spending.
- Option for terminating the contract - The contract should clearly outline either party's terms and conditions for terminating a roofing contract. These terms should include a notice period, compensation fee, and whether the customer's deposit is refundable.
- Project's timeline - A standard roofing contract needs to have the start and completion time of the project. The project's duration is vital to a building owner, as they’ll know when the project will be complete. Good contractors provide a reasonable time estimate for a given project.
- Building permits - To avoid getting on the wrong side of the law while installing or repairing a roof, ensure your client has a building permit. All the building permits need to be in the contract.
- Materials - A roofing contract needs to include the materials the project will require, a specific product name, and the quantity of each material.
- Date and signature - For a roofing contract to be legally acceptable, it should have the contractor and customer's signatures. A date should exist against the signatures. Signing the contract means that you have read the terms of the contract and you agree to adhere to them.
- Contractor and customer details - A roofing contract should include clients' details, such as their name, phone number, email, and physical address. Moreover, it should contain the contractor's physical address and contact information. This helps ensure that the customer and the client know how they can get in touch.
- Roofing labor - A roofing contractor should include the project's labor force. This goes a great way in affecting the price of the project.
Free roofing contract template
As a roofing contractor, you need time to deliver quality work for your clients—time you shouldn’t spend on roofing contract compliance.
Here is a roofing contract sample and blank roofing contract from Roofr that you can use to streamline your contract creation:
- This Roofing Agreement (hereinafter referred to as the “Agreement”) is entered into on _______ (the “Effective Date”), by and between _______, with an address of _______ (hereinafter referred to as the “Contractor”), and _______, with an address of _______ (hereinafter referred to as the “Customer”) (collectively referred to as the “Parties”).
SCOPE OF WORK
- The Contractor agrees to perform the following work:
- The Contractor assures the Customer of using experienced and trained workmen and decent quality material in roofing tasks.
- The Contractor further promises to complete the work in accordance with the industry’s standard practices.
- Further, the Contractor ensures to obtain a written consent from the Customer prior to engaging in any extra costs to complete the task.
- The Customer agrees to compensate the Contractor an amount of _______ per hour and the Contractor further agrees to invoice the Customer for the total number of hours worked at the end of each month.
- The Parties agree that in case the invoices are not paid within thirty days upon receiving them, the Contractor will be entitled to charge a late fee of _______.
DATE OF COMPLETION
- The Parties agree that the date of completing the services by the Contractor will not be later than ______________.
- The Contractor ensures to obtain General Liability Insurance as well as Workers’ Compensation Insurance prior to commencing the work.
- This Agreement shall be governed by and construed in accordance with the laws of ______________.
ALTERNATIVE DISPUTE RESOLUTION
- Any dispute or difference whatsoever arising out of or in connection with this Agreement shall be submitted to ______________ (Arbitration/mediation/negotiation) (Circle one) in accordance with, and subject to the laws of, ______________.
- The Parties agree that any amendments made to this Agreement must be in writing where they must be signed by both Parties to this Agreement.
- As such, any amendments made by the Parties will be applied to this Agreement.
- The Parties hereby agree not to assign any of the responsibilities in this Agreement to a third party unless both Parties consent in writing.
- This Agreement contains the entire agreement and understanding among the Parties hereto with respect to the subject matter hereof and supersedes all prior agreements, understandings, inducements and conditions, express or implied, oral and written, or any nature whatsoever with respect to the subject matter hereof. The express terms hereof control and supersede any course of performance and/or usage of the trade inconsistent with any of the terms hereof.
REPRESENTATION AND WARRANTIES
- The Parties agree and disclose that they are authorized fully for entering this Agreement. Both Parties’ performances and obligations are not to violate the rights of any third party or else violate other, if any, agreements made between them and/or any other organization, person, business or law/governmental regulation.
DISCLAIMER OF WARRANTIES
- Hereby, the Contractor warrants to complete the Services enlisted upon in this Agreement as per the Customer’s requirements and specifications. However, the Contractor does not represent or warrant that such services provided in this Agreement will create additional sales, exposure, brand recognition, profits or else.
- In addition to the above, the Contractor holds no responsibility towards the Customer in case the delivered work doesn’t lead to the Customer’s desired results.
LIMITATION OF LIABILITY
- Under no circumstances will either party be liable for any indirect, special, consequential, or punitive damages (including lost profits) arising out of or relating to this Agreement or the transactions it contemplates (whether for breach of contract, tort, negligence, or other form of action) in case such is not related to the direct result of one of the Party’s negligence or breach.
- In an event where any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, then the remaining provisions will remain to be enforced in accordance with the Parties’ intention.
SIGNATURE AND DATE
- The Parties hereby agree to the terms and conditions set forth in this Agreement and such is demonstrated throughout by this signatures below:
Name: ______________ Name: ______________
Signature: ______________ Signature: ______________
Date: ______________ Date: ______________
This is typically what a standard contract template includes, though you may see variations depending on the company. Nevertheless, roofing contract examples usually incorporate this basic information.
Why you need a roofing contract
Now that you know what a template for roofing contracts looks like, you may be wondering why you need a contract in the first place.
- It acts as a reference during conflicts - In case of any disagreements, disputes, or misunderstandings between you and your roofing contractor, this document will be a reference to the terms of the contract.
- It offers protection against extra costs - A roofing contract protects a project from incurring additional costs since it outlines the project's scope, materials the project needs, and the total budget.
- It helps ensure the project finishes on time - A roofing contract contains a timeline that guides the contractors to ensure that they complete the project according to plan.
- It provides a means of payment for the roofer - The roofing contract explains the method of payment for a roofer, preventing situations where contractors do not receive their rights. Additionally, it provides a means for the building owner to get back their money if the contractor fails to deliver quality work.
- It enables a customer to compare prices - A standard roofing contract contains the project's cost. Customers can compare different contractors' prices and choose a contractor with a reasonable budget.
- It ensures that both the contractor and customer understand the project's terms - The contract contains the project's scope, budget, and completion timeline. This enables the parties to understand the project better even before it begins.
- It offers protection to the building's owner - If a roofing contractor fails to complete the project according to the agreement, the customer can take legal action to get compensation.
Before you install a new roof or repair an existing one, ensure that you have a roofing contract. But, of course, most roofing contractors don’t have time to draft roofing contracts. That’s why the most successful roofing businesses outsource the task to services like Roofr, which provided the roof contract template above.
Sample roofing contracts can streamline the process, but having the information automated is even easier.
Roofr helps roofing contractors with accurate roof reports, stunning proposals, and top-notch roofing contracts. That way, you can be sure your business is secure while you tend to your clients. Register for Roofr today to learn how they can help!
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