Running a roofing business is tough enough without invoicing. Last thing you want is to finish a job and then wait ages to get paid.
If you don’t have a set process for invoicing, details get missed. Customers have questions. And it slows everything down even further.
A clean, professional, branded invoice shows customers exactly what they owe and why. It protects your business, speeds up payment, and avoids wasting time on disputes. Then, once you have a template you’re happy with, throw it into your roofing CRM along with a set process. It’ll keep every job moving, keep customers happy, and keep you in the black.
Listen, we know you’re here for a sample roofing invoice, so let’s get to it. Scroll down a bit for your free roofing invoice template for general use, plus a roofing invoice for insurance jobs. There’s a PDF template, too, that you can adapt and use right away.
We’ve also got info on different invoice types and when to use ‘em, plus tips for invoicing smarter and faster. Head on this-a-way. ↓
Why every roofing contractor needs a great invoice
A real roofing invoice is important to customers for their own financial records. And it’s your official request for payment, so you really want to get it right.
A good invoice lists, at minimum, the work done, materials used, labor charges, dates of service, and payment terms, as well as your business details and the customer’s contact info. It’s a sign of your professionalism, and should leave the customer feeling satisfied and confident in your services.
Here’s why getting your invoice right is important:
- Tracks expenses – Don’t guess. Keep everything documented and organized.
- Speeds up payment – Customers pay faster when the details are crystal clear.
- Settles problems – If there’s a disagreement, your invoice is the record.
- Insurance and taxes – Essential when filing insurance claims or doing bookkeeping.
- Builds credibility – A polished invoice makes you look like a pro.
An invoice template is easy to get right, but it’s also easy to miss something or screw it up.
So give it some thought and double-check invoices before hitting send. Especially when you’re first starting out.
Types of roofing invoices
Different jobs call for different invoice formats. Here are the most common:
- Roof replacement invoice – For full tear-offs and installs.
- Roof repair invoice – For smaller fixes or patch jobs.
- Change order invoice – When the scope changes mid-project.
- Progress invoice – For big jobs, billed in stages.
- Final invoice – Your last bill once the job is complete.
- Residential roofing invoice – Made for homeowners.
- Commercial roofing invoice – For larger buildings and corporate clients.
- Insurance roofing invoice – Includes details insurance companies need to process claims.
Essential elements of a roofing invoice
No matter which type of invoice you use and what it looks like, make sure your roofing invoice template includes everything here:
- Invoice number (for tracking)
- Customer details (name, address, contact info)
- Your business info (logo, license, insurance details)
- Work description (make it clear and detailed)
- Materials list (with quantities and costs)
- Labor charges (be transparent)
- Payment terms (due date, payment methods)
- Completion date (so the customer knows it’s time to pay)
- Notes and warranty info (when required)
You can totally get creative with your invoices — brand ‘em, design ‘em, experiment with layout. Just make sure every important detail is easy to find.
Free roofing invoice template (general use)
Here’s a simple roofing invoice example you can customize. Copy this, update the details, add your own logo and formatting, and you’re good to go.
You can also download it as a PDF at the very bottom of this article, if it helps.
Business Name
Business Address
[License #]
Invoice #: [1234]
Date: [MM/DD/YYYY]
Bill To:
[Customer Name]
[Customer Address]
[Customer Email]
Job Description:
- Tear-off and install asphalt shingles (2,000 sq. ft.)
- Install new drip edge and flashing
- Cleanup and disposal
Materials Used:
- Asphalt shingles: $X
- Flashing: $X
- Underlayment: $X
Labor:
- Crew hours: $X
Work completed on [date]
Subtotal: $X
Taxes: $X
Total Due: $X
Payment Terms: Due within 15 days by check, bank transfer, or credit card.
Thanks for your business!
Roofing invoice for insurance claims
When jobs involve insurance, the invoice has to be extra detailed. Insurance companies want clear documentation of the damage and the repair costs.
Here’s the extra stuff to include in a roofing invoice for insurance jobs:
- Insurance claim number
- Policyholder details (homeowner name and policy number)
- Detailed scope of work tied to storm, fire, or hail damage
- Photos of damage (attach separately)
- Materials and labor subtotals
- Deductible amount
- Final cost after insurance coverage
Sample insurance roofing invoice section
Copy and add these details into the above invoice template for insurance jobs:
Claim #: 56789
Policy #: ABC123
Work performed: Full replacement of 30-year architectural shingles due to hail damage. Includes removal of damaged shingles, replacement of underlayment, installation of new shingles, ridge caps, and vents.
Materials: $X
Labor: $X
Deductible: $1,000 (applied)
Total Due (customer): $X
How to make invoicing easier
You can keep using free roofing invoice templates (we’re glad to help). But it’s 2025, and copying and editing Word docs or spreadsheets gets old fast.
That’s why successful roofing contractors use a CRM and/or roofing software to stay organized.
With Roofr, you can:
- Keep all your invoice templates in one place.
- Generate invoices from measurement reports, proposals, or material orders.
- Pull in materials, labor, and markups with a click.
- Automate invoices and payment reminders.
- Invoice and collect payments all from one system.
It’s way faster, more professional, and helps you close jobs with confidence.
Your (in)voice matters
Every roofer needs to be paid fairly and on time — it’s the only way to make your business work in the long run. And a well-designed invoice is a huge part of how you make that happen.
Whether you’re using a free roofing invoice template, customizing one of our roofing invoice examples, or setting up automated invoicing for insurance jobs, the key is consistency and clarity.
When you’re ready to level up your process, give Roofr a try. Create clear roofing invoices in minutes, streamline your sales, and keep your business running smoothly.