June 15, 2023

Roofing Invoice Template for Free

It's time to organize your invoices! Get the low-down on what to include in a great roofing invoice, and use our free template to build a new one.

Time to read:
5 Minutes
Written by
Nicholas Capobianco

It only makes sense to receive payments once you’ve completed a roofing project, but if you've been running your business for a while, you'll know it can be difficult for a client to pay you the real worth of your input. 

This is usually because essential components are lost when calculating a project's cost and the materials involved. Even though it can be an honest mistake, roofing contractors can nonetheless lose valuable money in the process—but it doesn't have to be that way. 

You can use a roofing invoice to ensure you clarify project costs and materials for both you and your client's sake. A roofer invoice speeds up payment and lays out the bits of your overall work so you don't lose money in the end. Basically, it's a way to get exactly what you work for without dispute.

If you’re wondering how to create a roof invoice, where to get a roofing estimate template, and how Roofr can help, this article is for you.

What is a roofing invoice?

A roofing invoice is a document companies use to request payment from their clients after completing a roofing project. This covers all parts of the roofing process, from roof measurements to laying down the shingles.  

This invoice usually includes a description of the services provided, the cost, and the project's completion date. It allows a roofer to request payment professionally and stay up to date with their payments. 

Moreover, it's precise and easily understandable. This helps avoid confusion and ensures that customers understand the contractors and their process.

Why do you need a roofing invoice?

A roofing company needs to have a roofing invoice for several reasons. Here are some of the few.

Tracks expenses for roofing projects - A roofing invoice includes the cost of installing, repairing, or maintaining a roof. With a roof invoice, you can track the project's total cost and request the correct amount without overcharging or undercharging.

Helps settle disputes between roofing contractors and building owners - Roofing invoices help keep financial reports accurate. Should any financial conflicts arise, this document operates as a reference for the pricing.

A marketing tool - As a contractor, you need to show potential clients similar tasks that you’ve done. This document perfectly shows your experience since it contains a list expounding on roofing services. 

Essential - A roof invoice is essential for businesses when determining the taxes for the roofing project, as well as for customers while filing insurance claims.

Verification - It helps customers verify the roofing process and ensure that the work is carried out according to your agreement.

Speeds up payment - The quicker everyone can verify the information, the quicker payment becomes.

Types of invoices for roofing companies

Invoices differ depending on the service you are offering. Below are the types of invoices available for roofing companies.

  • Roof replacement invoice - This type of invoice is mandatory when replacing an existing roof with a new one.
  • Roof repair invoice - This type of invoice is essential when repairing a roof. Look up roof repair invoice samples for examples of what to include.
  • Change order invoice - This invoice applies when the scope of the project changes, and it reflects the new pricing of the project.
  • Progress invoice - This is a type of invoice that helps a contractor bill for the work they’ve done up to a specific date. They’re handed in after a week or a month. 
  • Residential roofing invoice - This type of invoice applies when roofing a residential building.
  • Commercial roofing invoice - This type applies when roofing a commercial building or a business premise.
  • Final invoice - This invoice applies when a contractor has done their roofing services and requests payment for the service according to the agreement.

Essential elements of roofing invoice templates

When generating a roofing invoice to a building owner, ensure that it includes the following:

Work description

An invoice should clearly explain the contractor's work. It enables a customer to understand what services they are paying for clearly.

Cost of the project

An invoice should outline the amount a customer needs to pay for a roofing project. Ensure that you draft a currency acceptable to you and your client.

Project's completion date

An invoice needs to have this element to ensure that the customer knows the exact date of the project's completion.

Invoice number

An invoice should have a number to help track your invoices. It also makes it easy for you to refer to your invoice in the future should you require it.

Your roofing company's name, contact information, and address

This information is vital, as it enables a client to get to you should they have any questions concerning the project even after its completion. Include your customer's name, address, and contact information.

Terms of payment

An invoice should specify a payment method, actual payment date, and total amount.

Roofing materials

List the roofing materials you used in the project to let your client know what you placed on their roof. 

Free roofing invoice template

Here’s a sample roofing invoice you can work off of. Feel free to customize the roof invoice template as you see fit.

[Business address]

[Invoice #]

Date: [of the invoice being issued]

Bill to: [Customer name]

Address: [of the home worked on]

Email: [Customer’s contact email]

Item #1: [e.g., Home remodeling]

Quantity: [e.g., 1234 sq. ft.]

Rate ($): 

Tax ($): 

Total ($): 

Item #2 (if applicable): [e.g., Roof coating]

Quantity: [e.g., 1153 sq. ft.]

Rate ($): 

Tax ($): 

Total ($): 

Notes for client: [Any relevant information not already covered]

Payment instructions: [Bank account details, etc.]

Subtotal: [Total before taxes, discounts, etc.]



Request deposit: 

Grand total: [The amount owed by the customer]

How to create a roofing invoice

To create an invoice using a roofing contractor invoice template:

  1. Copy the information found on the roofing invoice sample.
  2. Fill in your roofing company's details, including its name, contact information, and address.
  3. Enter your customer's contact information, name, and address.
  4. Enter an invoice number.
  5. Fill in the job description. This includes everything you’ve done in the project, enabling your customers to understand the project and check if everything is done according to your agreement.
  6. Enter the materials you used in the roofing project.
  7. Enter the total amount you expect the customer to pay you. This part includes payment terms.
  8. Include the payment method that the customer will use to pay you.

When is the right time to send an invoice to your roofing customers?

The best time to send an invoice to your customer is after completing your roofing project. This will ensure that the customer verifies the work and you receive your payment if it meets their needs.

Final thoughts 

A roofing invoice is a formal document you give your customer after completing your roofing project. While roofing invoices seem like a no-brainer for roofing contractors, many get it wrong.

That's why we advise getting in touch with Roofr. Register for Roofr today to create high-quality roofing invoice samples every time. Automate and streamline the sales process to grow your business today! Want to see Roofr in action first? Book a demo with our team today.

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